WF-006 · Facilities
Maintenance report sign-off
Document type: Maintenance report · 3 steps · 21 items currently in flight
Approval cycle
Trigger
Document classified as Maintenance report
1
Supervisor review
SequentialAssigned role: Department Head
Action: Review
Due within 1 working day
Escalates to: Head of Facilities
2
Cost approval
SequentialAssigned role: Finance Controller
Action: Approve
Due within 2 working days
Escalates to: CFO
3
File to property record
SequentialAssigned role: System
Action: Archive
Due within Immediate
Escalates to: —
Completed
Reference number locked, document published to repository, audit trail sealed
Rejected at any step → returned to the requester with a mandatory comment, cycle closed as “Rejected”.
Settings
Email notification at each step
Reminder 24 hours before due
Auto-escalate when overdue
Allow delegation while on leave
Require comment on rejection
Recent activity
Escalation rule updated
Head of Legal added at step 3 — 16 Sep 2026
Version published
v4 published by Records Manager — 16 Sep 2026
Step renamed
"Legal review" → "Legal clearance" — 11 Sep 2026