Governance

Retention & disposal

How long each record is kept, what it becomes at the end of that period, and which records are frozen under a legal hold.

Retention rules

8

Due for disposal this quarter

15,462

Records under legal hold

84

Retention schedule
Document typeKeep forCounted fromAt the endOwnerDocumentsDue this quarter
Lease contract
RET-1
After contract expiryLegal18,42096
Title deed
RET-2
—Legal1,284—
Invoice
RET-3
From document dateFinance214,8804,210
Maintenance report
RET-4
From document dateFacilities96,1121,842
Correspondence
RET-5
From document dateRecords302,6408,904
Permit / NOC
RET-6
After expiryProjects7,318142
Insurance policy
RET-7
After policy endFinance4,06658
HR record
RET-8
After leaving dateHR12,904210
Legal holds
MatterRaised byRaisedDocumentsStatus
Unit B21 water damage claimLegal Counsel12 Aug 202638Active
Salhiya facade contractor disputeHead of Legal04 Jun 202621Active
2024 municipality signage auditRecords Officer18 Feb 202625Released