WF-002 · Finance

Supplier invoice payment release

Document type: Invoice · 3 steps · 63 items currently in flight

Workflows
Approval cycle

Trigger

Document classified as Invoice

1

Invoice capture check

Sequential

Assigned role: Accounts Payable

Action: Review

Due within 1 working day

Escalates to: AP Supervisor

Condition — Invoice over 10,000 KWD

Yes

Budget holder approval required

No

Straight to payment release

2

Budget holder approval

Sequential

Assigned role: Department Head

Action: Approve

Due within 2 working days

Escalates to: Finance Controller

3

Payment release

Sequential

Assigned role: Finance Controller

Action: Approve

Due within 2 working days

Escalates to: CFO

Completed

Reference number locked, document published to repository, audit trail sealed

Rejected at any step → returned to the requester with a mandatory comment, cycle closed as “Rejected”.
Settings
Email notification at each step
Reminder 24 hours before due
Auto-escalate when overdue
Allow delegation while on leave
Require comment on rejection
Recent activity

Escalation rule updated

Head of Legal added at step 3 — 16 Sep 2026

Version published

v4 published by Records Manager — 16 Sep 2026

Step renamed

"Legal review" → "Legal clearance" — 11 Sep 2026

WF-002 · last updated 11 Sep 2026